Last Updated: June 2026
TrackMySquad (“TrackMySquad”, “we”, “our”, or “us”) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, store, and protect information when you access or use our website, applications, and workforce management services.
By using TrackMySquad, you agree to the practices described in this Privacy Policy.
1. Information We Collect
Account Information
We may collect:
Name
Email address
Phone number
Company name
Billing information
User account credentials
Workforce Management Data
Depending on the features enabled by your organization, we may collect:
Employee attendance records
Work hours and timesheets
Login and logout activity
Productivity metrics
Application and website usage data
Activity logs
Screenshots and monitoring data (when enabled by the customer)
Technical Information
We may automatically collect:
IP address
Browser type
Device information
Operating system
Language preferences
Usage statistics
Cookies and similar technologies
2. How We Use Information
We use information to:
Provide, operate, and maintain our services
Track employee work hours and attendance
Generate reports and analytics
Improve platform functionality
Manage customer accounts
Process payments and subscriptions
Provide technical support
Detect fraud, abuse, and security incidents
Comply with legal obligations
Protect the rights and safety of our users and services
3. Lawful Basis for Processing
Where applicable under data protection laws, including GDPR and UK GDPR, we process personal information based on:
Performance of a contract
Legitimate business interests
Compliance with legal obligations
User consent where required
Protection of vital interests
4. Employee Monitoring Disclosure
TrackMySquad is a workforce management and productivity monitoring platform.
Certain features may include:
Time tracking
Attendance tracking
Activity monitoring
Application usage tracking
Screenshot capture
Productivity analytics
Organizations using TrackMySquad are responsible for:
Informing employees about monitoring activities
Obtaining any required notices, acknowledgements, or consents
Complying with applicable employment, labor, privacy, and data protection laws
TrackMySquad acts as a service provider and does not determine the legality of monitoring activities conducted by customer organizations.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Remember user preferences
Improve website performance
Analyze usage patterns
Enhance security
Support authentication and login functions
Users may manage cookie preferences through browser settings. Disabling cookies may affect certain features of the service.
6. Information Sharing and Disclosure
We do not sell personal information.
We may share information with:
Service Providers
Trusted third-party vendors that help us operate our services, including:
Cloud hosting providers
Payment processors
Customer support providers
Analytics providers
Legal Requirements
We may disclose information when required by:
Applicable laws
Court orders
Government authorities
Law enforcement requests
Business Transfers
Information may be transferred in connection with a merger, acquisition, asset sale, financing, or similar business transaction.
7. International Data Transfers
TrackMySquad serves customers globally.
Information may be transferred to, processed, and stored in countries outside your country of residence. When required by law, we implement appropriate safeguards to protect personal information during international transfers.
8. Data Retention
We retain personal information only as long as necessary to:
Provide services
Fulfill contractual obligations
Comply with legal requirements
Resolve disputes
Enforce agreements
Retention periods may vary depending on the type of information and customer settings.
9. Data Security
We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect information from:
Unauthorized access
Alteration
Disclosure
Loss
Misuse
However, no internet-based service or electronic storage system can be guaranteed to be completely secure.
10. Your Privacy Rights
Depending on your location and applicable laws, you may have the right to:
Access personal information
Correct inaccurate information
Request deletion of information
Restrict processing
Object to processing
Withdraw consent
Request data portability
Lodge a complaint with a supervisory authority
To exercise these rights, please contact us using the information provided below.
11. California Privacy Rights
California residents may have additional rights under applicable California privacy laws, including rights to:
Know what personal information is collected
Request deletion of personal information
Request correction of inaccurate information
Access information about disclosures of personal information
TrackMySquad does not sell personal information.
12. Rights for EEA and UK Residents
Residents of the European Economic Area (EEA) and the United Kingdom may have rights under GDPR and UK GDPR, including:
Right of access
Right to rectification
Right to erasure
Right to restriction of processing
Right to data portability
Right to object
Rights related to automated decision-making
Requests may be submitted using the contact information below.
13. Children’s Privacy
TrackMySquad is intended for business and workplace use and is not directed to individuals under 18 years of age.
We do not knowingly collect personal information from children.
14. Third-Party Services
Our website and services may contain links or integrations with third-party services.
We are not responsible for the privacy practices, policies, or content of third-party websites or services.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Updated versions will be posted on this page with a revised “Last Updated” date. Continued use of our services after changes become effective constitutes acceptance of the revised policy.
16. Contact Us
If you have questions regarding this Privacy Policy, privacy practices, or requests related to personal information, please contact us:
Email: privacy@trackmysquad.com
Or contact us through our website contact form.
Compliance Notice
TrackMySquad provides workforce management and productivity monitoring tools. Customers are responsible for ensuring that their use of the platform complies with applicable employment, labor, privacy, and data protection laws within their respective jurisdictions.